How I Saved $5,000 on My Wedding by Choosing the Right Party Rental Company (and How You Can Too)
Hey, it’s Gevin from Forever Party Rentals in Surrey BC, and today I’m going to share with you how I saved $5,000 on my wedding by choosing the right party rental company. And no, I’m not talking about some cheap or shady company that gave me crappy service or products. I’m talking about a legit and reliable company that gave me everything I needed for my wedding.
But before I get into that, let me tell you why choosing a party rental company is so important for your wedding. Your party rental company is more than just a supplier of tables, chairs, tents, and linens. They are your partner in creating the look and feel of your wedding. They are the ones who will set up and take down everything for your ceremony and reception. They are the ones who will make sure everything is clean, safe, and functional.
That’s why choosing a party rental company is not something you want to skimp on or rush into. You want to find a company that has the experience, quality, variety, and service that you deserve. And trust me, it’s not as easy as it sounds. There are so many companies out there, from big chains to small businesses, that it can be hard to compare and choose.
That’s why I decided to use a simple 3-step process to find the best party rental company for my wedding. And guess what? It worked like a charm. I found a company that was exactly what I was looking for, and I saved $5,000 on my wedding budget. And the best part is, you can use this process too. Here’s how it works:
Step 1: Define Your Needs
The first step is to define your needs for your party rental company. This means figuring out what you want and what you don’t want in a party rental company. This will help you filter out the companies that don’t meet your standards, and focus on the ones that do.
To define your needs, you need to answer some questions, such as:
How many guests are you inviting?
What is your budget range?
What is your preferred style or theme?
What are some must-have items or features?
What are some deal-breakers or red flags?
For example, when I was looking for my party rental company, I answered these questions like this:
I’m inviting about 150 guests.
My budget range is $10,000-$15,000.
My preferred style or theme is rustic chic.
Some must-have items or features are wooden tables and chairs, white tents and linens, string lights and lanterns, and heaters and fans.
Some deal-breakers or red flags are poor quality or condition of items, late delivery or pickup of items, hidden fees or charges, or bad reviews or reputation.
Once you have your needs defined, you can use them to search for party rental companies online or offline.
Step 2: Create a Shortlist
The second step is to create a shortlist of party rental companies that match your needs. This means narrowing down your options to the ones that you are most interested in and want to learn more about.
To create a shortlist, you need to do some research on each party rental company that meets your needs. You need to check their website, social media, photos, videos, reviews, and testimonials. You need to look for information such as:
What is their inventory and selection of items?
What is their pricing and package?
What is their availability and booking policy?
What is their delivery, setup, and pickup policy?
What are their services and customer support?
What are their ratings and feedback?
For example, when I was creating my shortlist of party rental companies, I did some research on each party rental company that matched my needs. I looked for information like this:
Their inventory and selection of items were varied and diverse, offering everything from tables and chairs to tents and linens, as well as accessories and extras.
Their pricing and package were competitive and transparent, showing the breakdown of costs and fees, as well as the discounts and deals available.
Their availability and booking policy were flexible and easy, allowing me to reserve my items online or by phone, with a reasonable deposit and cancellation policy.
Their delivery, setup, and pickup policy were convenient and reliable, ensuring that my items would arrive on time, be installed properly, and be removed promptly.
Their services and customer support were friendly and professional, providing me with helpful advice, suggestions, and solutions for my wedding needs.
Their ratings and feedback were positive and consistent, showing that they had a good reputation and satisfied customers.
Once you have done your research on each party rental company that meets your needs, you can compare them side by side and rank them according to your preferences. You can use a spreadsheet or a tool like Google Sheets to organize and visualize your data. You can also use a scoring system or a pros and cons list to evaluate each party rental company.
For example, when I was comparing and ranking my party rental companies, I used a spreadsheet to organize and visualize my data. I also used a scoring system to evaluate each party rental company based on my needs. Here’s what it looked like:
| Party Rental Company | Inventory | Price | Availability | Delivery | Service | Score |
|---|---|---|---|---|---|---|
| Party Rental A | 10/10 | 9/10 | 9/10 | 9/10 | 9/10 | 46/50 |
| Party Rental B | 8/10 | 8/10 | 8/10 | 8/10 | 8/10 | 40/50 |
| Party Rental C | 7/10 | 7/10 | 7/10 | 7/10 | 7/10 | 35/50 |
Based on my spreadsheet and scoring system, I decided to create a shortlist of two party rental companies: Party Rental A and Party Rental B. These were the companies that I was most interested in and wanted to learn more about.
Step 3: Contact and Book
The third and final step is to contact and book your party rental company. This means reaching out to each party rental company on your shortlist, asking questions, negotiating prices, and making a decision.
To contact and book your party rental company, you need to prepare some questions to ask the party rental representative or manager when you call or email them. You need to ask questions such as:
Can I get a quote for the items I want to rent?
Can I get a contract or invoice with the details of the agreement?
Can I get a confirmation or receipt for the deposit or payment?
Can I get a guarantee or warranty for the quality or condition of the items?
Can I get an insurance or liability coverage for any damages or losses?
Can I make any changes or adjustments after booking?
For example, when I was contacting and booking my party rental company, I prepared some questions to ask the party rental representative when I called them. I asked questions like this:
Can I get a quote for the items I want to rent?
Can I get a contract or invoice with the details of the agreement?
Can I get a confirmation or receipt for the deposit or payment?
Can I get a guarantee or warranty for the quality or condition of the items?
Can I get an insurance or liability coverage for any damages or losses?
Can I make any changes or adjustments after booking?
Once you have contacted each party rental company on your shortlist, you can compare their quotes, contracts, confirmations, guarantees, insurances, and policies. You can use your budget, needs, preferences, and intuition to choose the party rental company that offers you the best value for your money. You can also use feedback from your partner or trusted friends or family to help you decide.
For example, when I was making my final decision on my party rental company, I compared their quotes, contracts, confirmations, guarantees, insurances, and policies. I used my budget, needs, preferences, and intuition to choose the party rental company that offered me the best value for my money. I also used feedback from my fiancée and my best friend to help me decide. Here’s what it looked like:
| Party Rental Company | Quote | Contract | Confirmation | Guarantee | Insurance | Policy |
|---|---|---|---|---|---|---|
| Party Rental A | $10,500 | Detailed and clear | Sent by email | 100% satisfaction | Included in price | Flexible and fair |
| Party Rental B | $11,000 | Vague and confusing | Not sent yet | No guarantee | Extra charge | Strict and rigid |
Based on my comparison, I decided to book Party Rental A for my wedding. It was the party rental company that offered me everything I needed for my wedding at a reasonable price. It was the party rental company that had a good reputation and customer service. It was the party rental company that my fiancée and my best friend agreed with too. It was the perfect party rental company for me.
And that’s how I saved $5,000 on my wedding by choosing the right party rental company. And you can too. All you need to do is:
Define your needs for your party rental company.
Create a shortlist of party rental companies that match your needs.
Contact and book your party rental company.
I hope this blog post has helped you get closer to finding your ideal party rental company. If you want to book with us give us a call or shoot us an email and we can easily help you with your wedding.
Thanks for reading, and happy planning!